Procedure followed in decision-making process
[Section 4(1)(3)(iii)]
| Sr.No | Activity | Level of Action | Time Frame |
|---|---|---|---|
| 1 | To receive application/letter and put a diary number | Despatch Clerk (LDC) | Same Day |
| 2 | To forward the application letter to theconcerned officer of the branch/section | Despatch Clerk (LDC) | Same Day |
| 3 | Marking of the Application/ letter by the concerned officer to the dealing assistant | Section In-Charge | Second Day |
| 4 | Marking the applications/ representations/ letters to the concerned dealing clerk | Dealing Clerk (LDC/ UDC/ ) | Second Day |
| 5 | Submission of application/ representation / letters by the dealing clerk in the concerned file to the Dealing Assistant | Dealing Clerk (LDC/ UDC/ Head Clerk) | Third day |
| 6 | Examination of case /submission of proposals by the Dealing Assistant to the Section Incharge | Dealing Assistant | 2-3 days depending upon the nature of the case |
| 7 | Examination of the proposals by the Section In-charge and submitting the same to the A.O. for further consideration | Section In-charge Administrative officer | 1 day |
| 8 | If the proposal is in order and does not involve any financial implications, the same is submitted to the Principal, COA for approval/orders. | Administrative officer | Same day |
| 9 | If the case involves financial implications, the proposal is sent to A/cs branch for examination/ advice/vetting. | Administrative officer (Account) | Same day |
| 10 | The A/cs branch duly examines the proposal in terms of rules, regulations and instructions on the matter and advices/ vetts the proposal in terms of financial implications/ budget provisions and the same is submitted to the Administrative officer COA for seeking approval/orders of the Principal/ | Administrative officer | 2 days |
| 11 | The proposal is then submitted to the Principal for approval/orders. | Principal | Same day |
| 12 | The case/ proposal forwarded is dulyconsidered in terms of existing rules,regulations & instructions and appropriate decision is taken by the Principal/HOO on the file. | Principal | 1 day |
| 13 | The file is then down-marked to the AO who down marks the file to section in charge/ head clerk) down marks the file to the dealing assistant. | 1. Principal 2. HOO |
Same day |
| 14 | In accordance with the orders of the Principal/HOO,COA necessary draft orders/ replies are prepared for issuance. | Dealing Assistant | 1 day |
| 15 | Draft orders/ replies are approved for the competent authority for issue. | 1. Principal 2. HOO |
Same day |
| 16 | Fair orders/ replies are submitted for signatures of the Section In-Charge. On appending the signatures the orders/ replies are sent to dispatch section for issue | 1. Dealing Assistant 2. Dealing Clerk 3. Head clerk |
Same day |
| 17 | The orders/ replies are issued to the concerned person/ authority | Despatch Clerk | Same day |
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Page Last updated date : 04-02-2020 12:46 pm
Page Last Updated Date : 31-05-2022
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